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Assessment Newsletter

Assessment FAQ

The Governor John Engler Center for Charter Schools provides support to academies authorized by Central Michigan University to help maximize the benefits from the assessments required in the Charter Contract: NWEA's Measures of Academic Progress®(MAP®), Scantron's Performance Series, and ACT's Explore®, Plan® and ACT®. The preparation, planning and assessment administration are critical steps is the process of using assessment data to improve teaching and learning. The multiple resources on this website (including the newly developed FAQ) provide assistance with the requirements and best practices of assessment administration.

1. What are the MAP Professional Learning Opportunities in the 2015-2016 school year?

Session Name CMU Global Campus Location Date Time
Vital MAP Reports for 2-10 Teachers Grand Rapids 10/20/2015 9:00-12:10 p.m.
Vital MAP Assessments and Reports for K-1 Teachers Grand Rapids 10/20/2015 1:00-4:00 p.m.
Vital MAP Reports for Administrators Grand Rapids 10/21/2015 9:00-12:10 p.m.
Vital MAP Reports for 2-10 Teachers E. Lansing 10/27/2015 9:00-12:10 p.m.
Vital MAP Assessments and Reports for K-1 Teachers E. Lansing 10/27/2015 1:-00-4:10 p.m.
Vital MAP Reports for Administrators E. Lansing 10/28/2015 9:00-12:10 p.m.
Vital MAP Reports for 2-10 Teachers Southfield 10/29/2015 9:00-12:10 p.m.
Vital MAP Assessments and Reports for K-1 Teachers Southfield 10/29/2015 1:00-4:10 p.m.
Vital MAP Reports for Administrators Southfield 10/30/2015 9:00-12:10 p.m.
Communicating MAP Data Grand Rapids 12/1/2015 9:00-12:10 p.m.
Communicating MAP Data E. Lansing 12/2/2015 9:00-12:10 p.m.
Communicating MAP Data Southfield 12/3/2015 9:00-12:10 p.m.
MAP Informing Instruction Grand Rapids 2/23/2016 9:00-4:00 p.m.
MAP Informing Instruction E. Lansing 2/24/2016 9:00-4:00 p.m.
MAP Informing Instruction Southfield 2/25/2016 9:00-4:00 p.m.

2. When are the 2015-2016 designated assessment windows?

Fall

Winter (optional)

Spring

September 14 – October 15, 2015

January 4 – February 5, 2016

April 18 – May 26, 2016

The Center provides all the 2015-2016 assessment windows and all assessment-related submission requirements in a one page document accessible here on the Assessment Resources page of the Center’s website.

3. What are the assessment administration requirements and best practices?

Please see the MAP & PS Assessment Requirements and Best Practices for a full description of the assessment administration requirements and best practices.

4. Which grade levels and subject areas must be assessed according to the Charter Contract?

Grades

Subjects

Assessment Windows

3-8

reading and math

fall and spring

2

reading and math

spring

1

reading and math

any – once per year

Additional information:

  • While second-grade students are only required to take the 2-5 MAP assessment in the spring, most academies choose to assess second-grade students in the fall. The fall assessment establishes a baseline for instructional purposes and measurement of academic growth.
  • According to the Michigan Revised School Code (MCL 380.1280b) and the Charter Contract, first-grade students are required once per year to take a norm-referenced assessment in mathematics and literacy. Therefore, this requirement is contained in the Charter Contract. There are no requirements by the state nor the Center to assess first-grade students during the designated assessment windows. As a best practice, the Academy should consider administering the assessment during the Center’s assessment windows to aid in longitudinal data analysis.
  • Administration of the first-grade assessment is solely the financial responsibility of the Academy.

5. Is administration of the winter assessment required?

No, administration of the winter assessment is not required.

Additional Information:

  • The winter assessment window is highly recommended, but not required.
  • The Center does not calculate assessment participation during the suggested winter window, unlike the required fall and spring windows.
  • If assessment administration extends beyond the close of the suggested winter window, the Academy can adjust the window on the MAP site.

6. What accommodations can be utilized during the administration of MAP?

Please see the Assessment Administration Requirements and Best Practices for MAP and PS for a full description of student accommodations.

7. How does the Center calculate student participation rates during the fall and spring designated assessment windows?

The Center obtains the number of students who completed the assessments from the MAP site, enrollment provided by the Academy on the Assessment Coordinator Verification form, as well as Academy-entered enrollment information from MSDS to complete participation calculations.

Extenuating circumstances (hospitalization, incarceration, etc.) prohibiting students from completing the assessment must be noted on the Assessment Coordinator Verification form. The Center may require additional documentation during the participation calculation process for clarification.

8. What technical support is available before, during and after assessment administration?

NWEA Partner Support:

  • 7 a.m. to 8 p.m. Eastern, Monday through Friday
  • 877.4NWEA.TS // (877) 469-3287
  • techsupport@nwea.org
  • MAP Help Center for additional assistance

9. How can one ensure leading zeroes on students’ Unique Identification Codes (UIC) are not dropped when creating rosters and opening data files?

When creating and uploading the Class Roster File (CRF):

  • Format the Student ID column as “Text” to ensure Excel does not automatically drop leading zeroes when saving, opening and/or uploading the CRF to NWEA’s MAP site.

Opening up a CRF

  1.  Save the file as a .csv file.
  1. Right-click on the .csv file and select Open with… Select Notepad.
  2. With the file open in Notepad, Select File => Save As.
  3. Use the drop-down box to select the Encoding to be Unicode.
  4. Remove the .csv from the file name and make sure the type is text.
  5. Close the file in Notepad.
  6. Open Excel.
  7. Go to File => Open => go to folder where the file has been saved. NOTE: if the file isn’t shown, select the file type (which will probably say All Excel Files…) and using the drop-down box, select All Files.
  8. Select the text file and open. A Text Import Wizard will pop up. Select ‘Delimited’ as the file type. Check the box; ‘My data has headers,’ then Next.
  9. Click on the ‘comma’ box under delimiters, then Next.
  10. Scroll through the file to find the UIC field. It will probably be called ‘Student ID.’ Highlight the field and select ‘Text’ in the Column data format box. Click Finish.
  11. In the spreadsheet that opens, find the Student ID field, and highlight the entire column.
  12. Right Click, select ‘Format Cells.’
  13. Go to the number tab and select ‘Text.’ Hit OK, then save the file as an Excel sheet.

10. Which assessed students are included in the Academy’s 3+ years’ cohort for the Student Achievement measure of the Charter Contract?

For the 2015-2016 school year, 3+ year cohort of assessed students are those that have been consistently enrolled at the Academy on or before the fall count day of the 2013 academic year.

Additional information:

  • The Center utilizes Academy-entered enrollment information from MSDS to create the achievement charts on the Academy’s annual Academic Performance Report (APR). The Academy is responsible for ensuring this data is correct.
  • If there are less than ten 3+ year students in a particular grade level, the Center also includes 2+ year students (those enrolled on or before the fall count day of 2014) to comply with FERPA requirements.
  • Enrollment information from the MAP site is not used for APRs. However, the Center highly recommends that the Academy populate enrollment accurately on the Academy’s MAP site so the Academy is able to create reports that demonstrate achievement and growth in relation to enrollment.

11. How can the Academy use MAP reports to help track the achievement and growth of 3+ years’ cohort students?

Create an additional class, or classes, on each assessment window’s Class Roster File containing 3+ year cohort students. Once this class is populated, the Academy is able to disaggregate data using the various Class Report options on the MAP site.

12. What are the CMU College Readiness MAP targets for grades 2-8?

The spring achievement targets for students who have been enrolled for three or more years at the Academy are:

GRADE

MAP Reading Spring Target

MAP Math Spring Target

2

190

191

3

201

204

4

208

214

5

215

224

6

218

229

7

222

236

8

227

242

 
Additional Information:

Professional Development with NWEA Destination PD - Contact the Center's Assessment Coordinator for information on accessing Destination PD.

1. What are the PS Professional Learning Opportunities in the 2015-2016 school year?

2. When are the 2015-2016 designated assessment windows?

Fall Winter (optional) Spring
September 14 - October 15, 2015 January 4 - February 4, 2016 April 18 - May 26, 2016

The Center provides all the 2015-2016 assessment windows and all assessment-related submission requirements in a one-page document accessible
here on the Assessment Resources page of the Center’s website.

3. What are the assessment administration requirements and best practices?

Please see the Assessment Administration Requirements and Best Practices for MAP and PS for a full description of the assessment administration requirements and best practices.

4. Which grade levels and subject areas must be assessed according to the Charter Contract?

Grades

Subjects

Assessment Windows

3-8

reading and math

fall and spring

2

reading and math

spring

1

reading and math

any – once per year

Additional information:

  • While second-grade students are only required to take the PS assessment in the spring, most academies choose to assess second-grade students in the fall. The fall assessment establishes a baseline for instructional purposes and measurement of academic growth.
  • According to the Michigan Revised School Code (MCL 380.1280b) and the Charter Contract, first-grade students are required once per year to take a norm-referenced assessment in mathematics and literacy. Therefore, this requirement is contained in the Charter Contract. There are no requirements by the state nor the Center to assess first-grade students during the designated assessment windows. As a best practice, the Academy should consider administering the assessment during the Center’s assessment windows to aid in longitudinal data analysis.
  • Administration of the first-grade assessment is solely the financial responsibility of the Academy.

5. Is administration of the winter assessment required?

No, administration of the winter assessment is not required.

Additional Information:

  • The winter assessment window is highly recommended, but not required.
  • The Center does not calculate assessment participation during the suggested winter window, unlike the required fall and spring windows.
  • · If assessment administration extends beyond the close of the suggested winter window, the Academy can adjust the window on the PS site.

6. What accommodations can be utilized during the administration of PS?

Please see the Assessment Administration Requirements and Best Practices for MAP and PS for a full description of student accommodations.

7. How does the Center calculate student participation rates during the fall and spring designated assessment windows?

The Center obtains the number of students who completed the assessments from the PS website, enrollment provided by the Academy on the Assessment Coordinator Verification form as well as Academy-entered enrollment information from MSDS to complete participation calculations.

Extenuating circumstances (hospitalization, incarceration, etc.) prohibiting students from completing the assessments must be noted on the Assessment Coordinator Verification form. The Center may require additional documentation during the participation calculation process for clarification.

8. What technical support is available before, during and after assessment administration?

Scantron Technical Support:

9. How can one ensure leading zeroes on students’ Unique Identification Codes (UIC) are not dropped when opening data files?

Opening up a PS export file

  1. Save the file as a .csv file.
  2. Right-click on the .csv file and select Open with… Select Notepad.
  3. With the file open in Notepad, Select File => Save As.
  4. Use the drop-down box to select the Encoding to be Unicode.
  5. Remove the .csv from the file name and make sure the type is text.
  6. Close the file in Notepad.
  7. Open Excel.
  8. Go to File => Open => go to folder where the file has been saved. NOTE: if the file isn’t shown, select the file type (which will probably say All Excel Files…) and using the drop-down box, select All Files.
  9. Select the text file and open. A Text Import Wizard will pop up. Select ‘Delimited’ as the file type. Check the box; ‘My data has headers,’ then Next.
  10. Click on the ‘comma’ box under delimiters, then Next.
  11. Scroll through the file to find the UIC field. It will probably be called ‘Student ID.’ Highlight the field and select ‘Text’ in the Column data format box. Click Finish.
  12. In the spreadsheet that opens, find the Student ID field, and highlight the entire column.
  13. Right Click, select ‘Format Cells.’
  14. Go to the number tab and select ‘Text.’ Hit OK, then save the file as an Excel sheet.

10. Which assessed students are included in the Academy’s 3+ years’ cohort for the Student Achievement measure of the Charter Contract?

For the 2015-2016 school year, the 3+ year cohort of assessed students are those that have been consistently enrolled at the Academy on or before the fall count day of the 2013 academic year.

Additional information:

  • The Center utilizes Academy-entered enrollment information from MSDS to create the achievement charts on the Academy’s annual Academic Performance Report (APR). The Academy is responsible for ensuring this data is correct.
  • If there are less than ten 3+ year students in a particular grade level, the Center also includes 2+ year students (those enrolled on or before the fall count day of 2014) to comply with FERPA requirements.
  • Enrollment information from the PS site is not used for APRs. However, we highly recommend that the Academy populate enrollment accurately on the Academy’s PS site so the Academy is able to create reports that demonstrate achievement and growth in relation to enrollment.

11. How can the Academy use PS reports to help track the achievement and growth of 3+ years’ cohort students?

Follow these steps on the PS website:

Site Admin tab > Groups > 3+ Years at Academy > Enrollment > Edit Enrollment.

Check the names of the appropriate students > OK.

Once populated, the Academy is able to disaggregate data using the “Student Groups” options in the District Reports tab on the Performance Series website.

12. What are the CMU College Readiness PS Targets for grades 2-8?

The spring achievement targets for students who have been enrolled for three or more years at the Academy are:

GRADE
PS Reading Spring Target PS Math Spring Target
2 2265 2191
3 2504 2380
4 2691 2497
5 2843 2615
6 2921 2733
7 2948 2800
8 3012 2890
Items with an asterick (*) are required by the Master Calendar of Reporting Requirements

* Form A1 - MAP/PS Schedule Fall

Click here to download the form.

Video about filling out the form:

* Form A3 - MAP/PS Assessment Coord Verification

Click here to download the form.

Video about filling out the form:

* Form A4 - MAP/PS Schedule Spring

Click here to download the form.

Video about filling out the form:

* Form A5 - College Board SAT Portal Access Form

Form A7 - Proctor Verification

Form A8 - Teacher Planning Verification

* Form A11 - MAP or PS Student Assessment

(Webinar) Performance Series Growth

(Webinar) Performance Series Reports: Using Data

1. What assessment forms are required and when are they due?

Required forms and due dates are listed on Master Calendar Assessment Guide, which is an abbreviated version of the Master Calendar of Reporting Requirements (MCRR).

2. What does one need to do before submitting the Assessment Coordinator Verification Form (A3) to ensure requirements are met?

To ensure achievement and growth reports on the annual Academic Performance Report accurately represent the Academy’s performance, student data elements must be accurate and complete on the MARC or Performance Series website.

Prior to submitting A3, ensure accurate completion of all students’:

  • First and last names
  • 10-digit Unique Identification Codes (UIC)
  • Birthdates
  • Grade levels

If any of the required student demographic information is missing or incomplete, the Center will reject the form. Notification of the rejection and identification of the misinformation will be sent to the Academy via email. Upon receipt of the email, the Academy must correct the missing or incomplete student demographic information on the MARC or PS site and resubmit the form. The form will only be accepted once all required information is correct.

Note: Submitting the form prior to the deadline will ensure the Center’s Compliance Coordinator has opportunity to check the form and follow up with the Academy if necessary. Timely completion of the A3 form ensures the Academy meets the compliance requirements of the Charter Contract.

For complete and detailed instruction, watch the following video. To increase the size of the video window, hover your cursor inside the video, then select the small rectangle on the right side.

Master Calendar Assessment Guide

MAP & PS Assessment Requirements

Assessment Newsletter Archive


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